Communications Policy

Last updated: 2 September 2026

UCS may send service messages necessary for an action or relationship initiated by the user: account verification/recovery, security, membership, petition administration and outcomes, certificate delivery/revocation, event logistics, support replies and legal/policy notices.

UCS may also send proportionate non-commercial public-interest or professional mission communications closely connected with surgical education, patient safety, civic health initiatives and UCS organizational work when a lawful basis exists and the person was properly informed. UCS should provide a simple way to stop non-essential messages and avoid excessive frequency.

Commercial advertising, unrelated partner promotion, fundraising or other optional promotional messaging is not justified merely because UCS possesses an address. Where consent or another specific basis is required, UCS must obtain it and include the required unsubscribe mechanism. Refusing optional communications must not block essential service notices.

Organizational Gmail/Workspace service mailboxes may be synchronized when configured. Message/thread IDs, sender/recipient, subject and delivery/processing state may be stored for dialog and audit. Personal mailboxes should remain disabled unless separately authorized.

Contact

Questions, privacy requests, complaints and security reports: info@uasurgeons.org. UCS may reasonably verify identity and authority before acting on a request.